How to sign a PDF on Mac

As a Mac user, you’re likely familiar with Preview as the default app for viewing images. But this handy application gives you an easy way to sign documents, too. You can create and save a signature using your trackpad, camera, or mobile device. Then, pop that signature into the document in just a few steps.

Here’s how to sign a PDF on Mac using Preview by inserting a saved signature or creating a new one.

Sign a PDF on Mac using Preview

If you already have a saved signature, signing the PDF in Preview on Mac is a simple process.

Step 1: Open the PDF file in Preview. You can do this by right-clicking the file in a folder or on your desktop, moving to Open with, and choosing Preview from the shortcut menu.

Alternatively, if you already have Preview open, select File > Open and browse for the file. Choose the PDF and pick Open.

Step 2: Select Markup in the Preview toolbar at the top. This displays a bar for the Markup tools.

Markup button in the Preview toolbar.

Step 3: Use the drop-down arrow next to the Sign button to choose your signature.

Sign button drop-down menu in Preview.

Step 4: When your signature displays, drag it to the spot where you want it in the document. You can also drag a corner to resize the signature to fit the document if needed.

You can then save the PDF, export it, or share it using File in the menu bar.

Signature added to a PDF in Preview.

Create a signature and sign your PDF in Preview

If you don’t yet have a signature, you can create one to sign your document easily in Preview. Your new signature will automatically save so that you can reuse it in Preview later.

Step 1: Open your PDF in Preview, and select Markup in the toolbar.

Step 2: Use the drop-down arrow next to the Sign button to choose Create signature.

Create Signature in the Sign drop-down menu in Preview.

Step 3: You can then create your signature using your trackpad, camera, iPhone, or iPad. Here are the instructions for each option:

Tackpad: Select Trackpad to sign your name using your Mac’s trackpad, and choose Click here to begin. Use your finger to sign your name on the trackpad.

Camera: Select Camera to capture an image of your signature from a physical paper. Use a white piece of paper and sign your name. Then, hold the paper up to your camera so that your signature is even with the blue line on the screen.

iPhone or iPad: Select iPhone or iPad > Select device in the Preview window, and pick your iPhone or iPad from the list. You’ll then see a screen appear on your mobile device ready for your signature. Create the signature, and tap Done.

Trackpad, Camera, and iPhone or iPad options for creating a signature in Preview.

Step 4: With each of the above methods, you can use the Description box to describe the signature. You can also select Clear if you want to redo the signature.

Select Done when you finish.

Signature Description drop-down list options.

Step 5: When you see the signature display in Preview using one of the above options, you can then drag to move it where needed in the document. Again, you can drag a corner to resize your signature.

Next, you can save, export, or share the signed PDF using File in the menu bar.

Signature inserted into a document in Preview.

When you need to sign a PDF document for work, school, or business, it takes only a few minutes in Preview on Mac. For more, look at how to print a PDF on Mac as well.

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Get 3 months of NordVPN for free when you sign up today

There are more reasons than ever to protect yourself and your personal information online, and one of the best ways to do so is with a virtual private network, or VPN. There are many benefits of using a VPN, and right now, one of them is affordability, as you can get three months of NordVPN for free when you sign up for a two-year plan. Three tiers are available, with the Standard Plan coming in at about $3 per month, the Plus Plan coming in at $4 per month, and the Complete Plan coming in at just over $5 per month. Each of these is discounted more than 60% off their regular price, and the three free months are included as well.

Why you should get NordVPN

Like all of the best VPN services, NordVPN protects your personal information with encrypted browsing, so you’ll never have to worry about being tracked and watched by third parties. A VPN will help you avoid things such as ad tracking, and with a VPN encrypting your every move on the internet, your internet service provider won’t be able to sell your browsing history to advertisers or whomever the highest bidder may be. NordVPN even makes it difficult for government agencies to track and collect your browsing activity, messages, social posts, and other private data.

Not only does NordVPN impress when you compare NordVPN and TunnelBear, or even when you compared NordVPN and CyberGhost, but NordVPN is also the best for streaming Netflix content among VPN services. There’s no hardware involved with a VPN, so you’ll be able to protect your streaming and online activity wherever you go. A VPN is a great service to have if you shop and bank online, use public Wi-Fi, or want to simply browse the internet privately.

One of the best VPN deals you’ll find is this offer from NordVPN, which gives you three free months when you sign up for two years. There are three different tiers to choose from, each marked down more than 60% in addition to your three free months, and starting at a little more than $3 per month.

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You may soon be able to sign documents right in Google Docs

Google has announced plans to implement an eSignature tool into Google Docs for its business users. The brand detailed on its Workspace Updates blog that the feature will work like a drag and drop, allowing you to add aspects, including signature and date signed to a Google Docs file.

You will also be able to request a signature in a similar fashion to how file sharing already works on Google Docs. Google notes all that comments and suggestions have to be resolved in a Docs file before a signature request can be made.

The brand added that its intent in adding eSignatures to Google Docs is to create a layer of security, by not having collaborators need to download and reupload PDF files in order to transfer completed online contracts. All contract drafting and development can be done within Google Docs.

Once it’s time to sign, tracking and progress of signatures can also be monitored within Docs. There is also an option to create copies of contracts if they will be used more than once. Once all parties have signed a document, a completed contract will be emailed in PDF form for record keeping.

Google plans to soon roll out this feature as a beta for Google Workspace Individual users. There currently is no word on how the tool will expand beyond that. Google notes that many users might already be implementing other eSignature tools that work with Workspace, such as DocuSign, which works in a similar way to what Google is proposing.

Google Workspace is the brand’s paid version of its services, such as Google Docs, Sheets, and Drives, which are marketed toward businesses and professionals.

Google has dedicated much of 2022 to adding more productivity features to its Google Workspace products. Another recent update allows you to highlight more than one selection of text at once in order to perform formatting functions on text more efficiently.

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1Password will help you remember which ‘sign in with’ service you used

1Password is trying to solve the situation where you go to log on to a website and wonder something like “did I sign in with Google, Apple, or an actual email and password combo” or “which of my five Google accounts did I use for this?” The company has announced that its password manager will let you save which single sign-on (SSO) service you used on a site, so it can automatically log you in with that same account when you return. This feature comes as big companies are gearing up a campaign against passwords as a concept.

According to a blog post, the feature is currently available in the beta version of 1Password for the browser and currently supports logging in with Facebook, Google, and Apple. 1Password says it’ll add more providers in the future.

Saving the info of what sign-in service you used with 1Password.
Gif: 1Password

If I go to a website and there isn’t a login for it saved in my 1Password vault, I can be reasonably sure I used one of the SSO options — but not 100 percent sure. I’ve definitely wasted my fair share of time trying to figure out whether I just hadn’t added something to my vault or if I had signed into it with either Apple or Google. (And sometimes the problem is that I’ve done both, but only one of those accounts has the right user data associated with it.) In theory, this feature could go far to solve that issue, assuming I remember to actually save the logins.

1Password has been rolling out and announcing a few useful features recently and is working on launching a redesigned 1Password 8 experience across several platforms. The company also announced that it’s making it easier for its users to securely share passwords and documents, even if the person they were sharing with isn’t a 1Password user.

Big companies are trying to get rid of the need for apps like 1Password. Apple has announced that the next version of iOS and macOS will include an authentication system that uses the passkeys standard developed by FIDO. Microsoft and Google have also said they have plans to integrate the standard as well.

However, support for those types of systems will rely on individual websites and services, which can be very slow to support new login tech (I regularly visit several websites that don’t even support the SSO services that 1Password is trying to make it easier to use). For a while, many of us may have to use our browser’s built-in passwordless tools for some sites and a password manager for the rest — given that 1Password has already said it’s planning on including support for passkeys as well (it recently joined the FIDO alliance that built them), it sounds like the company wants to make sure its password manager is omnivorous, storing all your authentication no matter what form it takes.

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Save $208 on a NordVPN Subscription When You Sign Up Today

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Tech News

Massive stellar flare from our closest star is a bad sign for aliens

The Sun isn’t the only star to produce stellar flares. On April 21, 2021, a team of astronomers published new research describing the brightest flare ever measured from Proxima Centauri in ultraviolet light. To learn about this extraordinary event – and what it might mean for any life on the planets orbiting Earth’s closest neighboring star – I spoke with Parke Loyd, an astrophysicist at Arizona State University and co-author of the paper. Excerpts from our conversation are below and have been edited for length and clarity.

Why were you looking at Proxima Centauri?

Proxima Centauri is the closest star to this solar system. A couple of years ago, a team discovered that there is a planet – called Proxima b – orbiting the star. It’s just a little bit bigger than Earth, it’s probably rocky and it is in what is called the habitable zone, or the Goldilocks zone. This means that Proxima b is about the right distance from the star so that it could have liquid water on its surface.

But this star system is essentially different from the Sun. Proxima Centauri is a small star called a red dwarf – it’s around 15% of the radius of our Sun, and it’s substantially cooler. So Proxima b, in order for it to be in that Goldilocks zone, actually is a lot closer to Proxima Centauri than Earth is to the Sun.

You might think that a smaller star would be a tamer star, but that’s actually not the case at all – red dwarfs produce stellar flares a lot more frequently than the Sun does. So Proxima b, the closest planet in another solar system with a chance for having life, is subject to space weather that is a lot more violent than the space weather in Earth’s solar system.